Job Statement, Grade 4 Level, Administrative Assistant Accounts Clerical

Position: Administrative Assistant Accounts Clerical
Classification: Clerical Officer Grade 4
Salary Range Per Annum: $35,000 - $52,000
Entitlements: State award entitlements provided
Hours of Work: 40hr week (Negotiable during business hours)
Location: Mulgrave, Victoria
Subordinates: Nil
Immediate Supervisor: Director NJM & Co

Role: Provide administrative duties to NJM & Co and process financial accounts of clientele.

Duties & Responsibilities

• Receive all incoming calls, deal with enquiries and redirect calls as appropriate.
• Attend to premises visitors.
• Manage cleanliness and security of NJM & Co premises.
• Collect and manage all mail (including PO Box).
• Accounts filing and management.
• Order and maintain stationery levels.
• Use and maintain computer and electronic equipment.
• General tasks as may be directed.
• Liaise with immediate supervisor on all queries and outstanding matters.
• Data entry of client financial documentation.
• Manage data security and confidentiality at all times.
• Perform bank reconciliations, process payroll, invoicing and time billing.
• Maintain accounts receivable and payable.
• Maintain client time sheet.
• Perform banking.
• Liaise with clientele and accountants as required or directed.
• Formulate replies to general correspondence and emails.
• Be familiar with and observe regulations, policies, procedures and laws applicable to maintaining or performing financial transactions, workplace safety and equal opportunity.
• Perform general financial data tasks as directed.
• Inform immediate supervisor of any known or perceived knowledge or skill inadequacies preventing the performance or completion of allocated duties.

Qualifications: Certificate 3 Financial Services (Accounts Clerical)